I started as a video editor, and transitioned into production about 10 years ago. This is by no means a complete list, and not every form will work for everyone. Information Gathering The first document I look to is simply a questionnaire.
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There is a column on the far right which will show the difference— make sure to hide this when printing and sending it to your client! My invoicing is setup to differentiate between above the line and below the line costs. Gear and crew costs are below the line while expenses, producers, talent, and other items are above the line.
Producer and Director fees are percentage based on the below the line total, and there is a small production company fee for operational costs. The cell calculations are still in this, so if you fill in the blanks it should auto calculate. Extra tip: For full service productions, I add in a line item for Data storage and backup. Basically this is 2 identical hard drives: one to work from, and one that is a backup. First is the traditional storyboard.
You can find lots of different versions of these all over the web, so pick what layout works best for you. This sheet goes in to a bit more detail than the shotlist, and provides helpful comments on the day of the shoot.
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It also gives me the ability to easily count up how many extras I might need, or how many shots have a certain piece of gear in it. The real power of this document comes down to being able to sort by location. Proper prior planning prevents piss poor performance! In addition, there is one more production form I try to use, and that is a call sheet. Below is a sample of one my basic call sheets.
There are columns for time in, time out, and comments to help you understand what they want changed. There are other resources out there for documents to help keep your brain from getting too fried, here are some that I found, but feel free to share if you have found something that really works for you. Leave me a comment and a link below. Freshbooks - Online invoicing, generates and tracks finances for you. Quickbooks - comprehensive online tool for small business accounting. Sage One - Web based, well featured business finance and project tracking software. Drag a document to the Word for Mac program icon that is in the Dock.
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Any aspiring photographer can have access to them along with the professionals. Shot List Templates for Excel are more Dynamic Than All Excel is almost indispensable for every other template, shot list templates not being an exception.
These worksheets help to keep your data updated, and several macros are there which can be utilized to make the process even more dynamic. You may also see material lists. Shot list template docs are not to be ignored though, they are one of the most traditional yet most effective utilities in the world of templates.
Storyboard templates for movie purposes are also available in abundance.